Diocesan Consolidation
- Parishsoft Ledger And Payables User Manual Download
- Parishsoft Ledger And Payables User Manual 2017
- Parishsoft Ledger And Payables User Manual Online
- Parishsoft Ledger And Payables User Manual Pdf
- Parishsoft Ledger And Payables User Manual 2016
Technology to Support Every Parish and School
As the diocesan component of the web-based ParishSOFT Accounting for parishes and schools, Financial Consolidation is the command center that provides complete, dynamic financial reporting from each and every organization.
Jan 25, 2017 If a manual check is used, i.e. An authorized check signer takes a check to a retail store; the receipt should be promptly taken to the bookkeeper so the transaction can be reported. Print the checks in ParishSOFT Ledger & Payables on 3 part check. Access to ParishSOFT Ledger Report Writer is included; Like all products in ParishSOFT Accounting, Ledger Report Writer provides secure access to the system from any computer or mobile device with an internet connection and a compatible web browser. And there’s no software to install or update.
Financial Consolidation supports your diocesan policies, best practices, and oversight through built-in controls for user permissions, user activity tracking, audit support, chart of accounts management, closed periods, transaction detail drill-down, and the ability to support bookkeeping staff across your diocese in real-time ParishSOFT Accounting is web-based, allowing you to access it from any computer or device with Internet access. Plus, backups and updates are automatic, so diocesan finance department staff can trust that every location in the diocese is using the same version of the software and the same, up-to-date tools.
Benefits
- Supports a standard diocesan chart of accounts with a flexible account structure and the option to “lock down” accounts
- Delivers reports that mirror the activities and ministries of the church
- Secures parish and school financials in a single database — no import/export or sync required
- Eases and streamlines reporting at the parish, school, and diocesan levels
- Allows the diocese to better support pastors, staff, and finance councils in safeguarding funds, ensuring transparency and compliance and sustaining financial health
- Provides a standard technology environment for training, process control, policy development and implementation, collaboration, audits, and robust support for parishes and schools
- Allows every parish, mission, and school to have all the underpinnings of a proper fund accounting system — whether the bookkeeping is done on site by a staff person or offsite by a professional accountant at the diocese or another location
- 4 Accounts Payable User Manual 1 General Information For additional information and examples regarding postings to General Ledger form Accounts Pay-able, refer to Appendix A of this manual. The Accounts Payable Cycle Accounts Payable is normally operated on a monthly accounting cycle. During the month you enter.
- User-Defined Chart of Accounts. Organize your data the way you need to keep track of it. With PDS Ledger, it’s simple to keep track of your church’s accounting records: General Information – Record basic account information and assign types to each account, such as asset, liability, income, or expense.
- General Ledger User Manual 3 General Information 1 Since debits are recorded as positive numbers and credits are recorded as negative numbers in APPX General Ledger, the basic accounting rule can also be stated: Assets (positive) + Liabilities (negative) + Owner’s Equity (negative) = 0.
- ParishSOFT Accounting Ledger and Payables User Guide ii Setting Up Vendor Payment Terms.
Like all products in the ParishSOFT Accounting Suite, Financial Consolidation provides secure access to the system from any computer or mobile device with an Internet connection and a compatible web browser. And there’s no software to install or update. Backups and software updates are automatic, so your entire diocese will always have the latest software features, the most current tax tables, and the most accurate financial data at your fingertips.
How It Works
Parishes and schools use ParishSOFT Accounting’s powerful yet easy-to-use tools to complete their day-to-day and cyclical bookkeeping and payroll tasks, working within the diocesan chart of accounts in a system designed to support diocesan controls and sound accounting practices. Each organization has its own unique user logins and financial data set within the larger diocesan ParishSOFT Accounting database.
Diocesan finance administrators log in from any Internet connection to access the secure financial information they need for any individual organization or the entire diocese at any time, for any period.
Substantial Cost Savings
“Pulling the numbers for workers’ compensation for the insurance company is now a matter of minutes instead of days. Our internal controls are better, and ultimately, we will generate substantial cost savings by having one and the same system in place.”
Aad de Lange
Chief Financial Officer
Catholic Diocese of Jackson, MS
More Financially Intelligent
“We’re covering a lot of new ground. But already, parishes have given their finance councils and altar societies limited access to get into the system and see reports. Some have discovered funds they didn’t know they had. At the end of the day, our parishes are going to be more financially intelligent and much better off than they were before.”
Tony Chap
Parish Resource Manager
Catholic Diocese of Bismarck, ND
A True Picture of Where We Stand
“Manual systems leave way too much room for error. Priests and their finance councils need to have statements of financial position, activities, and dedicated accounts to get a true picture of where they stand.”
Denise Hanson
Accounting and Parish Review Coordinator
Catholic Diocese of Sioux Falls, SD
Parishsoft Ledger And Payables User Manual Download
Product Brief
Watch the Video
Church accounting made easy! Watch our overview of Financial Consolidation
Preview the User Interface
Get a sense of ParishSOFT Accounting’s powerful tools, controls, and friendly workspaces for parish and school staff in this screenshot tour of the software! Get a glimpse of the main areas of each module, including Financial Consolidation Manager, Ledger and Payables, Payroll, and Accounts Receivable.
Contents
- Payables Overview
- Payables Workbenches
- The Invoice Workbench
- The Payments Manager
- Multiple Organization Access Control
- Suppliers
- Setting Up Supplier Hierarchies
- Factoring Arrangements
- Supplier Management
- Entering Suppliers Manually
- Suppliers Pages Reference
- Suppliers and Supplier Sites Header Information
- Accounting Information
- Bank Information
- Classification Information
- Contacts Information
- Control Information
- EDI (Electronic Data Interchange) Information
- Key Setup Information
- Organization Information
- Payment Information
- Purchasing Information
- Receiving Information
- Tax Reporting Information
- Tax Details and Withholding Information
- Reviewing and Adjusting Suppliers
- Finding Suppliers
- Reviewing Suppliers
- Adjusting Suppliers
- Adding a New Supplier Site
- Identifying Duplicate Suppliers
- Supplier Merge Program
- Employee Information
- Employee Update Program
- Supplier Audit Report
- Supplier Merge Report
- Purchase Order Header Updates Report
- Invoices Overview
- Entering Invoices Overview
- Differences Between Entering Invoices in the Quick Invoices Window and the Invoice Workbench
- Entering Invoice Batches in the Invoice Workbench
- Entering Invoices in the Invoice Workbench
- Entering Basic Invoices in the Invoice Workbench
- Entering Distributions in the Invoice Workbench
- Creating Distributions by Allocation in the Invoice Workbench
- Allocation
- Allocate Window
- Allocations Window
- Allocations Window Reference
- Matching Charges to Material Receipts
- Recording Allocations for Periodic Costing
- Allocation Restrictions
- Reviewing Allocation of Other Charges
- Scheduled Payment
- Discounts
- Entering Invoices with Matched Purchase Orders and Receipts in the Invoice Workbench
- Matching to Purchase Orders
- Matching to Receipts
- Advances and Progressive Contract Financing
- Prerequisites
- Entering Prepayments for Advances and Contract Financing
- Entering Prepayment Invoices for Advances or Contract Financing in the Invoice Workbench Window
- Entering Prepayments for Advances or Contract Financing in the Quick Invoices Window
- Validating Prepayment Invoices
- Calculating Taxes on Advances and Contract Financing
- Retainage
- Retainage Release
- Automatically Recouping Advances and Contract Financing Payments
- Corrections
- Recording Price, Quantity, or Amount Corrections
- Final Matching Invoices and Final Closing Purchase Orders
- Viewing Purchase Order Information
- Prepayments
- Foreign Currency Prepayments
- Entering Prepayments
- Applying and Releasing Holds on Prepayments
- Paying Prepayments
- Applying Prepayments to Invoices and Expense Reports
- Applying Prepayments in the Payables Open Interface
- Applying Prepayments to Expense Reports
- Withholding Tax When Applying Prepayments
- Entering Invoices that Reference Prepayments
- Unapplying Prepayments
- Cancelling Prepayments
- Recording a Refund of a Prepayment or Advance
- Find Invoices to Apply Window
- Find Prepayments to Apply Window
- Apply/Unapply Prepayments Window Reference
- Credit and Debit Memos
- Entering Credit/Debit Memos
- Matching Credit/Debit Memos to Purchase Orders and Invoices
- Clearing a Credit
- Mixed Invoices
- Entering Foreign Currency Invoices
- Manual Exchange Rate Entry
- GL Daily Rates Table Default Exchange Rate Entry
- AutoRate Exchange Rate Entry
- FOREIGN CURRENCY INVOICE RESTRICTIONS:
- Entering Invoices for Suppliers Subject to Income Tax Reporting Requirements
- Updating 1099 Information
- Recurring Invoices
- Creating a Recurring Invoice Template
- Creating Recurring Invoices
- Creating Recurring Credit/Debit Memos
- RECURRING INVOICE RESTRICTIONS:
- Recurring Invoices Window Reference
- Quick Invoices
- Quick Invoices Overview
- Entering Invoice Records in the Quick Invoices Window
- Entering Purchase Order Matched Invoice Records in the Quick Invoices Window
- Entering Price Corrections in the Quick Invoices
- Finding Invoice Records in the Quick Invoices Window
- Modifying Invoice Records in the Quick Invoices Window
- Adding Invoice Records to an Existing Quick Invoices Batch
- Creating Invoices From Quick Invoices Invoice Records (Import)
- Quick Invoices Identification Window Reference
- Quick Invoices Window Reference
- Quick Invoices Header Region
- Quick Invoices Lines Region
- Payables Open Interface Import
- Submitting the Payables Open Interface Import Program
- Payables Open Interface Import Parameters
- Payables Open Interface Import Troubleshooting
- Open Interface Invoices Window
- Payables Open Interface Purge Program
- Payables Open Interface Outbound Advice
- Payables Open Interface Import Report
- Payment Requests
- Self Service Invoices
- Validation
- Submitting Online Invoice Validation for Invoices
- Submitting Online Invoice Validation for Invoice Batches
- Invoice Validation Program
- Approving Invoices
- Invoice Approval Workflow Overview
- Invoice Approval Workflow Program
- Invoice Approval History
- Invoice Approval History Window Reference
- Taxes on Invoices
- Holds
- Applying Holds
- Releasing Holds
- Releasing Holds From an Invoice
- Hold Release Restrictions:
- Invoice Notices
- Printing Invoice Notices from the Invoice Workbench
- Reviewing Invoices
- Finding Invoice Batches
- Finding Invoices
- Reviewing Invoices
- Reviewing Invoice Batches
- Reviewing Invoice Distributions
- Reviewing Payment Information in the Invoice Workbench
- Calculating a Supplier or Supplier Site Balance
- Calculate Balance Owed Window Reference
- Identifying Duplicate Invoices
- Resolving Duplicate Invoices
- Invoice Overview Window
- Adjusting Invoices
- Adjustment Charts
- Invoice Adjustment Chart
- Invoice Distribution Adjustment Chart
- Adjusting Invoices
- Adjusting Invoice Amounts
- Adjusting Invoice Exchange Rates
- Adjusting Invoice Batches
- Invoice and Invoice Batch Adjustment Restrictions:
- Adjusting Invoice Distributions
- Adding New Invoice Distributions
- Adjusting Scheduled Payments
- Adjusting Prepayments
- Cancelling Invoices
- Deleting Invoices
- Oracle Assets Integration
- Oracle Projects Integration
- Entering Project-Related Invoices and Expense Reports
- Adjusting Project-Related Invoices
- Oracle Purchasing Integration
- Integrated Supplier and Purchasing Information
- Purchase Order and Receipt Matching
- Purchase Order Shipment and Distribution Matching
- Two-, Three-, and Four-way Approval
- Amount-Based Matching of Purchase Orders
- Payment on Receipt
- Invoice Variances
- Variance Accounts
- Defining Accrual and Variance Accounts
- Retroactive Price Update on Purchasing Documents
- Closing Purchase Orders
- Receipt Accrual
- Holding Invoices With Invalid Purchase Order Numbers
- Purging Payables and Purchasing Information
- Oracle Property Manager Integration
- Oracle Grants Accounting Integration
- Oracle Inventory Integration
- Invoice Window References
- Match to Purchase Orders Window Reference
- Match to Receipts Window Reference
- Invoice Batches Window Reference
- Invoices Window Reference
- Distributions Window Reference
- Expense Reports
- Entering Expense Reports
- Entering Foreign Currency Expense Reports in the Expense Reports Window
- Applying Holds to Expense Reports
- Applying Advances Against Expense Reports
- Modifying and Reviewing Existing Expense Reports
- Paying Expense Reports
- Expense Report Export Program
- Creating Invoices from Expense Reports entered in Payables and Internet Expenses
- Expense Report Export Parameters
- Resolving Expense Report Export Exceptions
- Expense Reports Window Reference
- Procurement Card Management
- Procurement Card Transactions Window
- Procurement Card Transactions Validation
- Create Procurement Card Issuer Invoice
- Procurement Card Transactions Verification Process
- Procurement Card Transactions Approval Process
- Credit Card Management
- Credit Card Transactions Validation Program
- Credit Card Transactions Inactive Employees Process
- Create Credit Card Issuer Invoice
- Expenses Overdue Receipts Tracking Program
- Upload Accumulated Mileage program
- Credit Card Historical Transactions Management Program
- Managing Credit Card Outstanding Transactions
- Credit Card Outstanding Transactions Management (Details)
- Credit Card Outstanding Transactions Summary Report
- Credit Card Outstanding Transactions Management (Aging)
- Payables and Receivables Netting
- Netting Agreement
- Netting Batch Process
- Creating a Netting Batch
- Review and Modify Netting Batches - Status Selected
- Submit Netting Batch – Status Clearing
- Submit Trading Partner Approval - Status Submitted
- Settle Netting Batch - Status Clearing
- Finalize Netting Batch - Status Complete
- Creating Single Payments
- Recording Manual Payments and Wire Transfers
- Paying Invoices with Quick Payments
- Paying Invoices with Clearing Payments
- Refunds
- Entering Refunds
- Voiding Refunds
- Refund Restrictions
- Paying Invoices From the Invoice Workbench
- Creating Multiple Payments
- Using the Home Tab
- Using the Payments Dashboard
- Creating Payment Process Request Templates
- Initiating Payment Process Requests
- Creating Payment Instructions
- Working with Payments
- Creating Foreign Currency Payments
- Foreign Currency Payment Restrictions:
- Stopping or Voiding Foreign Currency Payments
- Creating Zero-Amount Payments
- Bills Payable
- Setting Up Bills Payable
- Creating Bills Payable
- Voiding or Stopping Bills Payable
- Bills Payable Restrictions
- Troubleshooting Bills Payables
- Accounting for Bills Payable
- Update Matured Bills Payable Status Program
- Matured Bills Payable Report
- Bills Payable Maturity Date Report
- Reviewing and Adjusting Payments
- Payment Overview
- Finding Payments Using the Payments Window
- Reviewing Payments Using the Payments Window
- Updating Payments Using the Payments Window
- Stopping Payments Using the Payments Window
- Voiding Payments Using the Payments Window
- Reconciling Payments with Oracle Cash Management
- Clearing Restrictions
- Payments Manager Page Reference
- Payments Window Reference
- Foreign Currency Transactions
- Cross Currency Payments for Fixed-Rate Currencies
- Accounting for Fixed-Rate Payments
- AutoRate Program
- Accounting in Payables
- Payables Accounting Events
- Creating Accounting Entries in Payables
- Adjusting Accounting Entries
- Viewing Accounting Entries
- Transferring Accounting Entries to Your General Ledger
- Posting in Oracle General Ledger
- Intercompany Accounting When You Use Oracle General Ledger
- Drilling Down to Payables from Oracle General Ledger
- Reconciling Payables Activity
- Reconciling Payables Activity to General Ledger
- How Payables Populates the GL Interface Table
- Transfer to General Ledger in Detail
- Transfer to General Ledger in Summary
- Examples of Transfer to General Ledger and Journal Import
- Transfer to General Ledger in Summary and Journal Import in Summary
- Transfer to General Ledger in Detail
- Purging Records
- Criteria for Purging Records
- Submitting Purges
- Viewing the Status of a Purge
- Aborting a Purge
- Restarting a Purge
- Recreating Database Objects From Which You Purge
- Purge Reports
- Preliminary Purged Listings
- Final Purged Listings
- Rejected Purged Listings
- Final Purge Statistics Report
- Tables Purged by the Payables Purge Process
- Submitting Standard Reports, Programs, and Listings
- Request Sets
- Automatic Reports
- Common Report Parameters
- Common Report Headings
- Programs
- Mass Additions Create Program
- Concurrent Request Notification Program
- Unaccounted Transactions Sweep Program
- Update Income Tax Details Utility and Report
- Workflow
- Supplier Reports
- Supplier Mailing Labels
- Supplier Paid Invoice History Report
- Supplier Payment History Report
- Suppliers Report
- Income Tax Forms and Reports
- 1099 Reporting Overview
- 1096 Form
- 1099 Electronic Media
- 1099 Forms
- 1099 Invoice Exceptions Report
- 1099 Payments Report
- 1099 Supplier Exceptions Report
- Tax Information Verification Letter
- Withholding Tax By Invoice Report
- Withholding Tax By Payment Report
- Withholding Tax By Supplier Report
- Withholding Tax By Tax Authority Report
- Withholding Tax Certificate Listing
- Withholding Tax Letter
- Withholding Tax Report
- Invoice Reports
- Batch Control Reports
- Credit Memo Matching Report
- Invoice Aging Report
- Invoice Approval Status Report
- Invoice Audit Listing by Voucher Number
- Invoice Audit Listing
- Invoice Audit Report
- Invoice History Report
- Invoice on Hold Report
- Invoice Register
- Invoice Validation Report
- Matched and Modified Receipts Report
- Matching Detail Report
- Matching Hold Detail Report
- Open Items Revaluation Report
- Prepayments Status Report
- Recurring Invoices Report
- Unrealized Gain/Loss Report
- Payment Reports
- Cash Requirement Report
- Discounts Available Report
- Discounts Taken and Lost Report
- Payment Audit by Voucher Number Report
- Payment Exceptions Report
- Payment Gain & Loss Report
- Payment Register
- Stopped Payments Report
- Unclaimed Property Report
- Void Payment Register
- Receivables and Payables Netting Reports
- Proposed Netting Report
- Final Netting Report
- Accounting and Reconciliation Reports
- Accounts Payable Trial Balance Report
- Accounts Payable Negative Supplier Balance Report
- Period Close Exceptions Report
- Posted Invoice Register
- Posted Payment Register
- Unaccounted Transactions Report
- Key Indicators Report
- Key Indicators Current Activity Report
- Key Indicators Invoice Activity Report
- Key Indicators State-of-the-System Report
- Notices
- Invalid PO Supplier Notice
- Matching Hold Agent Notice
- Prepayment Remittance Notice
- Print Invoice Notice
- Receiving Hold Requestor Notice
- Supplier Open Balance Letter
- Listings
- Bank Account Listing
- Distribution Set Listing
- Employee Listing
- Payment Terms Listing
- Payables Lookups Listing
- Tolerance Listing
- Country-Specific Reports
- Subledger Accounting Reports
- AuditTrail
- Automatic Interest
- Payment Batches and Quick Payments
- Manual Payments
- Void Payments and Stop Payments
- Automatic Offsets
- Automatic Offsets and Invoice Processing
- Automatic Offsets and Payment Processing
- Withholding Tax Overview
- AUTOMATIC WITHHOLDING TAX RESTRICTIONS
- Setting Up Withholding Tax
- Withholding Taxes
- Withholding Tax Calculations
- Creating Withholding Tax Invoices
- Paying a Tax Authority
- Reviewing Withheld Amounts Online
- Withholding Tax Reports
- Projected Withholding Tax
- Projected Withholding Tax Window Reference
- View Period-To-Date Withheld Amounts
- View Period-To-Date Withheld Amounts Window Reference
- Budgetary Control in Payables
- Checking Funds for Invoices
- Invoice Validation When You Use Budgetary Control
- Encumbrances in Payables
- Intercompany Accounting
- Petty Cash Funds
- Oracle Payables Character Mode Forms and Corresponding GUI Windows
Parishsoft Ledger And Payables User Manual 2017
- Invoice and Invoice Batch Default Hierarchy Chart
- Payment and Payment Batch Default Hierarchy Chart
- Account Default Hierarchy Chart
Parishsoft Ledger And Payables User Manual Online
- Summary of Invoice Hold Names
- Account Holds
- Funds Holds
- Invoice Holds
- Matching Holds
- Variance Holds
- Miscellaneous Holds
Parishsoft Ledger And Payables User Manual Pdf
Parishsoft Ledger And Payables User Manual 2016
- Introduction
- Text Description of the Payment Workbench Graphic
- Text Description of the Using Sequential Numbering Graphic
- Text Description of the Payables Open Interface Import Graphic
- Text Description of the Quick Invoices Graphic
- Text Description of the Payables Open Interface Workflow Graphic
- Text Description of the Interest Formula
- Text Description of the Invoices on Price Hold Alert
- Text Description of the Invoices on Quantity Received Hold Alert
- Text Description of the Invoices on Quantity Ordered Hold Alert
- Text Description of the Receipt Holds Alert
- Text Description of the Account Overlay Table
- Text Description of the Invoice Header Table
- Text Description of the Invoice Charge Table
- Text Description of the Invoice Line Table
- Text Description of the Invoice Tax Table
- Text Description of the Payment Term Table